Errigal Medical Centre is receiving an increasing numbers of requests for copies of notes with the organisations quoting the Data Protection Act.
Any request for notes or extracts of notes that include a reference to the Data Protection Act (DPA) will be handled through a very specific protocol; In accordance with the act any request received must include an original signed consent form.
All correspondences should include the full name and address of the person seeking access to their health record, plus any other information which may help to identify them. Once received they will be dated, the records will be returned within 40 days of receipt of payment (£10 for a copy of the records held only on the computer, £50 fee for a request of records held manually or a combination of both electronic and manual filing systems) unless the data subject contacts the practice to cancel their consent.
All correspondences will be filed in the notes as a permanent record in the event of a dispute.